ITS Hardware & Software Approval Process
- ITS has a list of pre-approved items with ODP Business solutions (formally Office Depot). You can find information on these items and how to purchase them here: https://www.siue.edu/its/fac_staff/pre-approved-hardware.shtml
- All IT Hardware and Software must be approved by ITS prior to purchasing. To start a request, email ITSApprovals@siue.edu with links to the items you are looking to purchase as well as a short description on what the item will be used for. We will contact you shortly with our decision or request for additional information.
- Considering an AI tool? Before exploring a new AI product or service, please review SIUE’s existing guidance on approved Microsoft AI capabilities, including Microsoft Copilot within Microsoft 365: https://kb.siue.edu/155403. In many cases, an existing SIUE-supported tool may already meet your needs.
- New AI tools and services: If you are considering an AI tool or service that is not already approved or provided by SIUE, it must be reviewed and approved by ITS prior to purchase, installation, or integration. This includes generative AI, agentic AI, locally hosted tools, open-source tools, and free services used to support University business or process University data.
- AI automation and system integrations: If an AI tool will connect to University systems or automate work involving systems such as Blackboard, Banner, Microsoft 365, email, calendars, or gradebooks, ITS review is required prior to implementation. Requests should describe the intended use, scope, and any required permissions or API/OAuth access.
- Cloud based software or Software as a Service (SaaS) may require additional approval outside of the general ITS Approval. Please complete and follow the instructions for the risk assessment form and additional information on Cloud software:
- Additional considerations for AI services: AI services may require review of items such as data retention, model training/use of submitted data, data residency, access controls, audit logging, and the ability to revoke access. Approved Microsoft tools may already address some of these considerations within SIUE’s existing environment.
- Apple equipment purchases must go through SIUE ITS. You can find a link to the purchase process here: https://www.siue.edu/its/fac_staff/lease_program/apple_purchase_program.shtml
- All computer purchases must meet the SIUE minimum computer requirements that can be found here: https://www.siue.edu/its/fac_staff/purchase_program/minimum-computer-spec-req.shtml
Questions regarding this process can be directed to Help@siue.edu.
- Additional Links for Policies and Export Control
- The Director of Export Controls contact information: https://siusystem.edu/academic-affairs/export-controls/contact.shtml
- Additional information on export controls: https://www.siue.edu/compliance/drones/export-controls.shtml
- Authorization of Contracts and Leases – 5B1: https://www.siue.edu/policies/5b1.shtml
- Information Security Policy - 2D2: https://www.siue.edu/policies/2d2.shtml
