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Using Stream in Office 365
Posted May 14, 2025
by Curt Price
Microsoft Stream, now integrated into Office 365, offers a seamless video experience. This integration allows users to record, upload, manage, and share videos just like any other file, enhancing collaboration and accessibility across the organization.
🎬 What Is Microsoft Stream?
Microsoft Stream is the modern video service within Microsoft 365 and available to all SIUE faculty, staff, and students, and allows them to:
- Upload, manage, and store videos.
- Record content: Capture screen recordings or webcam videos directly within the platform.
- Enhance videos: Add transcripts, chapters, and custom thumbnails to improve accessibility and navigation.
- Share and collaborate: Easily share videos with individuals or groups, and integrate them into Teams, SharePoint pages, embed a video in a Cascade web page, or other Microsoft 365 applications.
This integration ensures that videos are part of your daily workflow, accessible and manageable alongside your other documents and files.
📥 Uploading Videos
To upload a video:
- Navigate to stream.office.com and login using your SIUE E-ID and password if you aren't already logged in.
- Click Upload.
- Select the video file(s) from your device.
- Once uploaded, the video will be stored in the selected location, inheriting its permissions and metadata.
You can also drag and drop videos directly into your browser window for quick uploads.
🎥 Recording Videos
To record a new video:
- Go to stream.office.com.
- Select Create new > Screen recording.
- Allow browser access to your camera and microphone when prompted.
- Choose your recording settings, including camera, microphone, and screen preferences.
- Utilize available effects such as text overlays, backgrounds, and filters.
- Click Record to start, and Stop when finished.
The recorded video will be saved to your chosen location within Microsoft 365.
🛠️ Enhancing Videos
After uploading or recording, you can enhance your videos by:
- Adding transcripts and captions: Improve accessibility and searchability by generating transcripts and captions.
- Creating chapters: Divide your video into sections for easier navigation.
- Customizing thumbnails: Select or upload a thumbnail image to represent your video.
- Applying noise suppression: Enhance audio quality by reducing background noise.
These features can be accessed through the video settings panel on the right side of the video player.
🔗 Sharing Videos
To share a video:
- Open the video file or select the three dots next to it.
- Choose Share or Copy link.
- Select the sharing option that suits your needs:
- Share: Send an email with a link to the video.
- Copy link: Generate a link to share via chat, document, or other means.
- Copy link at current time: Share a link that starts the video at a specific timestamp.
Note: Sharing permissions are inherited from the video's storage location. Ensure the intended recipients have access rights.
📁 Organizing Videos with Playlists
Microsoft Stream allows you to create playlists to organize and share collections of videos:
- Go to stream.office.com.
- Select Create new > Playlist.
- Enter a name and description for your playlist.
- Choose the location to save the playlist (e.g., SharePoint site or OneDrive).
- Add videos to your playlist by selecting them from your files.
Playlists can include both video and audio files, facilitating structured content delivery. Microsoft Support
🔍 Searching for Videos
Microsoft Stream integrates with Microsoft Search, enabling you to find videos across Microsoft 365 by:
- Title or description
- Transcript content
- Chapter names
Use the search bar in Microsoft 365 applications or stream.office.com to locate videos based on these criteria.
🧑🤝🧑 Permissions and Access
Videos in Stream inherit permissions from their storage location. To manage access:
- Navigate to the video's location in SharePoint, Teams, or OneDrive.
- Select the video file.
- Click Share and adjust the sharing settings as needed.
You can grant access to individuals, groups, or your entire organization, depending on your requirements.
