Policies & Procedures

Miscellaneous

Implementation and Administrative Responsibility Policy - 1Q8

1. Implementation Policy
   
   Undergraduate Programs
   The implementation of changes in policies, standards, procedures and regulations related to admissions, testing, graduation requirements, academic standards and performance, grading and examinations shall take effect once per year, at the beginning of regularly scheduled classes in the fall semester.

   The implementation of changes to courses and programs, including additions, modifications and deletions shall also take effect once per year at the beginning of regularly scheduled classes in the fall semester.

   In order for the implementation of changes in policies and procedures relating to admissions, testing, graduation requirements, academic standards and performance, grading and examinations to take effect coinciding with the beginning of fall semester, the constituency units and appropriate administrative officer must approve policies by June 1 of the previous year, i.e., approximately 15 months prior to the implementation date.

   For the implementation of changes in courses and programs taking effect at the beginning of a fall semester, the changes must be fully approved by January 3, i.e., approximately eight months prior to the effective date.

   Each recommendation of the Curriculum Council shall include a statement of whether the recommendation should be subject to this policy.

   Graduate Programs and Professional Programs
   Changes to graduate and professional programs include but are not limited to changes in policies, standards, procedures and regulations related to admissions, testing, graduation requirements, academic standards and performance, grading, examinations, as well as the addition, modification, and deletion of courses and programs.
   
   Changes that create stricter requirements must take effect at the beginning of the fall semester and must be fully approved by January 3 of the calendar year in which the effect will take place.
   
   Changes that are designed to expand opportunities, improve retention, or increase completion can take effect the semester following full approval.
   
   The Graduate Council shall include a statement when the recommendation should be an exception to this policy.
    
   Exceptions
   In extreme cases, exceptions to this policy for undergraduate matters may be granted with approval of the Curriculum Council of the Faculty Senate, the Faculty Senate and the appropriate administrative officer. For Graduate School matters, exceptions may be granted with approval of the Graduate Council, the Faculty Senate and the appropriate administrative officer. The Chancellor also may grant exceptions to this policy.

2. Administrative Responsibility Policy
   
   All new University policies and addenda to existing University policies must specify the officer, position or unit responsible for implementation, regulation and information dissemination regarding the policy.

   For policies affecting academic programs and procedures, any new policies, or modifications to existing policies must provide an effective date defining which students are affected. (e.g., all students as of a certain date, only those students who matriculate after a certain date, or only those students who apply for a major as of a certain date.) Any dates, that are specified in new University policies or modifications to existing policies, must coincide with Section A.

Approved by Chancellor effective 6/30/21
This policy was issued on July 1, 2021, replacing the June 16, 2015 version.
Document Reference: 1Q8
Origin: CC 31-93/94; CC 32-93/94; GR 14/15-12