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Policies & Procedures Table of Contents

Tuition and Fee Deferments and refunds

Installment Plan for Payment of Tuition and Fees, Financial Holds and Past Due Accounts  - 4D3

  1. General

    1. The Installment Plan (Plan) is the alternative payment option available to all currently enrolled students who do not pay their balance in full by the first payment due date deadline.
    2. The purpose of the Plan is to provide students, and/or their parents, the option to spread their semester charges over the semester with installment payments.
    3. The installment payment amount due for a semester is based on net charges = Total charges assessed, less posted/estimated/anticipated financial aid/pending agency payments.
      Example below is for illustration purposes only.
      $9,414.60 - Undergraduate 12 credit hour + Shared bedroom + Meal Plan A
      -3,217.00 - Federal Unsub Loan + Federal Sub Loan
      -2,000.00 - Private Scholarship
      $4,197.60 - Total amount due used to calculate Installment payments
  2. Installment Plan Rules

    1. Students with a balance after the first payment due date are automatically enrolled in the plan.
    2. Only tuition and fees, housing contracts, meal plan and mandatory student health insurance charges are included in the Plan. All other charges, such as parking passes or citations, non-returned textbooks and such are due in full on the next due date after being billed.
    3. An Installment Payment Plan Fee is assessed each semester that the student uses the Plan.
    4. Fall and Spring Semesters will have four (4) billing cycles each, and Summer Semester will have two (2) billing cycles. Payments are due approximately three (3) to four (4) weeks after each billing date.
    5. The number of installment payments available to a student is determined by the date of registration according to the registration periods described below. The first installment payment for all semesters is due approximately ten (10) calendar days prior to the first day of classes to avoid registration cancellation for Fall and Spring Semesters. Classes are not cancelled for Summer semesters.

        1. If the student registers before the first payment due date, they will make four (4) installment payments of 25% each.
        2. If the student registers on or after the first payment due date but before the beginning of the third week of class, they will make an immediate initial payment of 25%, and three (3) installment payments of 25% each.
        3. If the student registers after the end of the second week of class, but before the second payment due date, they will make an immediate initial payment of 50%, and two (2) installment payments of 25% each.
        4. If the student registers on or after the second payment due date but before the third payment due date, they will make an immediate initial payment of 75%, and one (1) installment payment of 25%.
        5. If the student registers on or after the third payment due date, they will make one (1) payment of 100% of all outstanding debt by the fourth, and final, payment due date.Fall or Spring Semesters:
      2. Summer Session
        1. If the student registers on or before the first payment due date, they will make two (2) installment payments of 50% each due on the first and second payment due dates, respectively.
        2. If the student registers after the first payment due date but before the second payment due date, they will make an immediate initial payment of 50% due on the day of registration, and one (1) installment payment of 50%, due the second payment due date.
        3. If the student registers on or after the second payment due date, they will make one (1) payment of 100% of all outstanding debt.
    6. Payment due dates for the current academic year are located at the following link: Payment Due Date - Pay Your Bill - Bursar | SIUE.
    7. Up until the Installment Plan Lock-in date, remaining installment payments would be adjusted equally to account for students dropping and adding classes at the time such changes are recorded in the Student Information System.
    8. A student would be officially enrolled for the semester when they have either enough financial aid to cover the entire balance, paid tuition and fees in full or paid the initial minimum payment, in addition to paying all other non-qualified installment charges plus any past-due amounts. A student may have their registration cancelled by the Registrar when they fail to pay the first minimum payment due by the due date for Fall and Spring semesters.
    9. Late payments would result in the assessment of 1%* Late Fee per billing cycle on the unpaid installment amount.
    10. Exceptions to the Installment Payment Plan may be granted only by the Vice Chancellor for Administration or the Vice Chancellor's designee.

*Subject to change

  1.  Financial Holds and Release of Transcripts
    1. Financial Holds
      1. A student who does not make a scheduled payment by the due date will have a Bursar Financial Hold placed on their student account, which restricts the student's eligibility to
        1. conduct registration changes for the current semester,
        2. or register for courses in future semesters,
        3. or receive a diploma upon graduation, until outstanding balance is paid in full.
      2. The financial holds is released when
        1. The student's account is paid in full; or 
        2. The student's account is brought current
          1. 'Current' is defined by the total amount due remaining compared to the established minimum payment required.
            1. Examples: After the 2nd payment due date, the balance remaining should be 50% or less of the initial installment balance, plus any new charges billed, such as parking citations, non-returned textbooks, etc. After 3rd payment, due date, the balance remaining should equal 25%, or less, of the original installment balance.
      3. Students will be allowed to register for the next semester when their outstanding balance is $999.99, or less.
        1. Being allowed to register for the next semester with a past due balance, will impact the minimum payment due to avoid having registration cancelled.
        2. The minimum payment for the next semester is the full amount of the past due balance, plus the required payment for the current semester (refer to B.6 of this policy) plus the Installment Payment Plan Fee.
    2. Release of Official Transcripts - Transcripts will be issued upon request with proper transcript fee payment.:
      1. to complete a job application;
      2. to join the U.S. Armed Forces or the Illinois National Guard;
      3. to apply for State, Federal, or institutional financial aid;
      4. to transfer to another higher education institution; or
      5. to pursue other postsecondary opportunities;
    3. Filing a Complaint Regarding Failure to Issue an Official Transcript:
      1. Students may file a complaint with the following, regarding the withholding of an official transcript by the University, by contacting:
        1. The Office of the Illinois Attorney General, Student Loan Ombudsman, at www.illinoisattorneygeneral.gov or 1-800-455-2456, or
        2. The University Registrar, at servicecenter@siue.edu or 618-650-3770.
  2. Past Due Accounts Placed at Collection Agencies and Illinois State Comptroller
    1. Collection Agencies
      1. The University contracts with third-party collection agencies to attempt to recover past due account balances of $25 or more, when
        1. student is no longer enrolled;
        2. student has not engaged in a repayment agreement with the University's Office of the Bursar; or
        3. student fails to keep the scheduled payment commitment of repayment agreement;
      2. Students are responsible for any costs and fees associated with attempts to collect the monies owed to the University, including the following:
        1. The collection fee will be assessed and will be due and owing in full at the time of referral to the third-party collection agency.
        2. The collection fee will be calculated at the maximum permitted by applicable law but not to exceed 40% of the amount outstanding.
        3. Any attorney's fees, court costs or other applicable fees.
    2. Illinois State Comptroller State Offset program
      1. The University may submit a claim for the outstanding balance to the State of Illinois under Section 10.05 of the State Comptroller Act. The State Comptroller's Office may take action to collect this debt in accordance with State Law.

Approved by the SIUE Chancellor effective 7/10/23
This policy was issued on July 10, 2023, replacing the August 19, 2022 version
Document Reference: 4D3
Origin: OC 3/17/93; OC 3/22/95; OC 4/2/04; OP 8/18/22; OC 7/10/23

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