Miscellaneous
Policy for Creation, Move or Revision of Administrative Units and Titles - 5F8
“To facilitate effective organizational structure and reporting for SIUE, this policy delineates the steps required when creating/deleting, moving, or re-naming an University administrative unit (department). Pursuant to Board of Trustees’ statute, the Chancellor shall approve any recommended change to an administrative unit.
The affected administrative unit will initially seek approval for the recommended change from the respective Vice Chancellor. Once the Vice Chancellor has reviewed and approved, the office will send the suggested change to Institutional Research & Studies (IR&S) and the other Vice Chancellors. The VCA will review the changes and inform the requesting unit of any potential charges for updates to the wayfinding system. IR&S will review the proposed change with Accounting, Budget, ITS, HR and Marketing, and either suggest modifications (if needed) and return to the Vice Chancellor or forward to the Chancellor for approval. In cases where additional approval is needed from the President and Board of Trustees, the Chancellor will forward the recommended change to the President for recommendation to the Board. (See, BOT Statute II. Section 2.8)
Once all necessary approvals are in place, IR&S will coordinate with the respective offices to implement the changes for the next fiscal year. Changes to organizational structure need to be implemented at the beginning of the fiscal year to allow budgeting and accounting systems to accurately reflect University structure. Proposed changes to University administrative units that have received all necessary approvals on or before May 1 may begin implementation for the following fiscal year.
Upon implementation of an approved change, an announcement will be made to the campus community, indicating the change in unit and/or title.”
Approved by Chancellor effective September 19, 2018.
This policy was issued on December 4, 2018.
Document Reference: 5F8
Origin: OC 9/19/18
