Policies & Procedures

Buildings and Facilities

Policy on the Naming of University Buildings and Facilities - 6A1

1. Structure and Responsibilities of the University Building and Facility Naming Committee
   1. The University Planning and Budget Council shall operate as the University Building and Facility Naming Committee (hereafter the Committee) when the need for such a committee arises. The function of the Committee is to advise the Chancellor of the University regarding the naming of buildings and facilities that occur outside the Donor Naming Guidelines and would be considered a personal name.
   2. The Chancellor of the University shall convene the Committee: (a) for advice concerning a proper name that has been suggested for a specific building or facility; or (b) when it has been determined that a proper name should be sought for a specific building or facility. In the latter case, the Chairperson of the Committee shall distribute appropriate guidelines, with a request for nominations for the naming of the specific building or facility to administrators, faculty, staff, and to students through the Student Senate, and to the Alumni Association through its Executive Director. Every nominator should submit his or her nomination in writing to the Chairperson. The deadline for receipt of such nominations shall be no later than thirty days after request for nomination is issued. The Committee, however, is free to consider names other than those suggested by the University community at large.
   3. Material on nominations will be distributed to members of the Committee in advance of the first meeting. The Committee shall meet weekly following the first meeting until its work is completed. The deadline for the Committee's recommendations to the Chancellor of the University shall be no later than sixty days after the first meeting.
   4. The names which the Committee recommends should be sent directly to the Office of the Chancellor of the University in order to protect the confidential nature of the naming process until final approval has been made.
   5. Nominations should be accompanied by the following support information:
      1. Persons
         1. Full name of nominee, including maiden name if applicable
         2. Date of birth and, if applicable, death
         3. Association with educational, political, or social institution(s)
         4. Relevant career history or experience suitable for nomination
         5. Significant honors
         6. Other pertinent comments
      2. Other names
         1. Appropriate rationale for the nomination
2. Policy Guidelines
   1. Buildings

      Typically, no former full-time employee of Southern Illinois University Edwardsville shall be eligible. Exceptions to the above shall only be made in rare instances and with full justification. Any notable persons who have made significant contributions to society are eligible.

   2. All other indoor or outdoor structures, objects, and spaces (e.g., Rooms, Halls, Streets, Walls, Athletic Fields).

Typically, current members of the University Community are not eligible--except in unusual circumstances and with full justification. All former members of the University Community are eligible.

Exhibit A sets forth the guidelines when considering a potential naming opportunity when the naming is tied to a donation(s). The donor or Pooled Donors' contribution should satisfy both of the Universal Minimum Amount (UMA) and the Minimum Percentage of Overall Costs (MPOC) guidelines (in most cases this dual requirement can be read to mean the donation should satisfy the greater of UMA and the MPOC).

Exceptions to the guidelines may be made on a case by case basis by the SIUE Foundation Executive Committee.

Exhibit A

FOOTNOTES TO EXHIBIT A:

A. Any of the donated funds not needed to cover construction costs will be allocated to an endowment for any one or more of the following: continuing maintenance and operations of the facility, future improvements to the facility, and programs conducted within the facility.

B. "Public Support" means costs underwritten by a combination of one or more of the following: government allocations, other forms of public support, and student fees.

C. 150% is the sum of 100% of all costs of construction and installation (including plants, landscape materials, and labor), plus 50% of those costs to provide funding for maintenance and future improvements.

D. Excluded are components of the Gardens at SIUE that are covered by a funding plan approved by the SIUEF Board of Directors.

E. The SIUE Foundation Board prefers that family names be used for buildings (e.g. Peck Hall). Business names are preferred for interior spaces.

F. Each university unit may establish minimum amounts above the Universal Minimum Amounts listed in Exhibit A.

The SIU Board of Trustees Policy for Naming Physical Components of the University can be found here.

Approved by Chancellor 9/10/18; Approved by President effective 9/20/18
This policy was issued on December 3, 2018, replacing the January 2, 1997 version.
Document Reference: 6A1
Origin: OP 1/29/81; OP 9/12/83; OC 9/16/83; OP 7/17/91; OC 11/14/96; OP 9/20/18