Making Changes to Student Curriculum
Curriculum Structure in Banner
SOILCUR contains all curriculum data for a student per module: Recruiting, Admissions, Learner and Outcome. Most often you will access the curriculum tab on SGASTDN to display only Learner curriculum data. If registration has already begun for a term in which you wish to update curriculum, you will access SFAREGS.
On either SGASTDN or SFAREGS, there are two blocks of data. The Curriculum block is comprised of the Program, Catalog Term, Campus, Priority and Activity. The Field of Study block is comprised of Priority, Catalog, Type (Major, Concentration, Minor, Format) and Status.
A Program is the umbrella under which all detailed curriculum information falls. The program is defined on SMAPRLE and is built using the following convention: Degree_Level_College.
Example: Bachelor of Science in Biology = BS_UG_AS
Majors and concentrations are assigned to the appropriate programs on the SOACURR form.
In Banner, there are separate major codes for specializations. The specializations are stored as concentrations and are built to associate only with the correct major.
Changing a Major during a Current, Non-Registered Term
When updating a major on SGASTDN, you must first create an entirely new SGASTDN record for the effective term of major change if one does not already exist.
Access SGASTDN; enter Banner ID and effective term of the change in the keyblock and click Go (Alt+PageDown).
Review the term displayed in the New Term field
- If the term displayed in the New Term field does not match the term in the keyblock:
- Click the Copy icon (F4) in the General Learner section header; this will copy the data from the most recent SGASTDN record and paste it to a new one.
- Enter the new effective term in the New Term field; this term should match the one you entered in the keyblock, click tab.
- If the term displayed in the New Term field is the same as the one in the keyblock, proceed to the next step.
Click the Curricula tab.
Decide whether the new major will still be valid under the student's current program.
If the new major is valid within the same program (Degree_Level_School):
- Click the Update button, in the Curriculum/Field of Study section.
- Navigate to the Field of Study section.
- Click in section, use the gray on gray down arrow, or alt+PageDown.
- Tab to the Catalog field and update with new effective term if applicable.
- Tab to the Field of Study field and enter new major code; if you do not know the code, click the drop-down button next to the Field of Study field and choose Attached Majors/Departments to choose the correct major code from a list of valid majors.
- If the new major has no concentration attached, click Save (F10), and click the Start Over (F5) button to return to the Main Menu.
- If the new major does have a concentration, click the Insert (F6) icon in the FIELD OF STUDY section.
- Tab to the Type field and type 'C%'; the Concentration type will automatically fill in as you tab to the next field, or click the ellipsis and select ‘CONCENTRATION’ from the drop-down selection.
- Update the Catalog field if applicable.
- Tab to the Field of Study field and enter the new concentration code; if you do not know the code, click the drop-down button next to the Field of Study field and choose Attached Concentrations to choose correct code from a list of valid concentrations.
- Click Save (F10),and click the Start Over (F5) button to return to the Main Menu.
If the new major belongs to a different program than the student's current program:
- Click the Replace button; note that most of the curriculum data will be cleared out of your current view. Tab through the Catalog Term and Priority fields as they will still be populated.
- Note that the smaller the Priority Number, the higher the priority.
- You may update the Catalog Term if applicable.
- From the Program Field, click the drop-down button. Choose Change Curriculum and click OK at the prompt. Select the appropriate program and double-click to return it to the field. If you know the program you could type it in the Program drop-down box and hit tab.
- Tab to Campus and enter the applicable campus code.
- Navigate to the Field of Study section.
- Click in section, use the gray on gray down arrow, or alt+PageDown.
- Tab to the Type field and type 'MA%'; the Major type will automatically fill in as you tab to the next field, or click the ellipsis and select ‘MAJOR’ from the drop-down selection.
- Tab to the Catalog field and update if applicable.
- Tab to the Field of Study field and enter the new major code; if you do not know the code, click the drop-down button next to the Field of Study field and choose Attached Majors/Departments to choose the correct major code from a list of valid majors.
- If the new major has no concentration attached, click Save (F10)and click the Start Over (F5) button to return to the Main Menu.
- If the new major does have a concentration, click the Insert (F6) icon in the FIELD OF STUDY section.
- Tab to the Type field and type 'C%'; the Concentration type will automatically fill in as you tab to the next field, or click the ellipsis and select ‘CONCENTRATION’ from the drop-down selection.
- Tab to the Catalog field and update if applicable.
- Tab to the Field of Study field and enter the new concentration code; if you do not know the code, click the drop-down button next to the Field of Study field and choose Attached Concentrations to choose correct code from a list of valid concentrations.
- Click Save (F10),and click the Start Over (F5) button to return to the Main Menu.
Changing a Major during a Registered Term
Because Banner acknowledges that changes to curriculum may impact assessment of tuition and fees, once a student has registered for a term, changes to curriculum must occur using the SFAREGS form. After saving curriculum changes on SFAREGS, Banner will automatically recalculate tuition and fees.
Access SFAREGS; enter the term and Banner ID in the keyblock and click Go (Alt+PageDown).
Click the Curricula tab.
Decide whether the new major would still be valid under the student's current program.
If the new major is within the same program (degree_level_school):
- Click the Update button, in the Curriculum/Field of Study section.
- Navigate to the Field of Study section.
- Click in the section, use the gray on gray down arrow, or Alt+PageDown.
- Tab to the Catalog Term field and update with new effective term if applicable.
- Tab to the Field of Study field and enter the new major code; if you do not know the code, select the drop-down button next to the Field of Study field and choose Attached Majors/Departments to choose correct major code from a list of valid majors.
- If the new major has no concentration attached, click Save (F10)and click the Start Over (F5) button two times to return to the Main Menu.
- If the new major does have a concentration, click the Insert (F6) icon in the FIELD OF STUDY section.
- Tab to the Type field and type 'C%'; the Concentration type will automatically fill in as you tab to the next field, or click the ellipsis and select ‘CONCENTRATION’ from the drop-down selection.
- Tab to the Catalog field and update if applicable.
- Tab to the Field of Study field and enter the new concentration code; if you do not know the code, click the drop-down button next to the Field of Study field and choose Attached Concentrations to choose correct code from a list of valid concentrations.
- Click Save (F10),and click the Start Over (F5) button two times to return to the Main Menu.
If the new major belongs to a different program than the student's current program:
- Click the Replace button; note that most of the curriculum data will be cleared out of your current view. Tab through the Catalog Term and Priority fields as they will still be populated.
- Note that the smaller the Priority Number, the higher the priority.
- You may update the Catalog Term if applicable.
- From the Program Field, click the drop-down button. Choose Change Curriculum and click OK at the prompt. Select the appropriate program and double-click to return it to the field. If you know the program you could type it in the Program drop-down box and hit tab.
- Tab to Campus and enter the applicable campus code.
- Navigate to the Field of Study section.
- Click in the section, use the gray on gray down arrow, or alt+PageDown.
- Tab to the Type field and type 'MA%'; the Major type will automatically fill in as you tab to the next field or click the ellipsis and select ‘MAJOR’ from the drop-down selection.
- Tab to the Catalog field and update if applicable.
- Tab to the Field of Study field and enter the new major code; if you do not know the code, click the drop-down button next to the Field of Study field and choose Attached Majors/Departments to choose the correct major code from a list of valid majors.
- If the new major has no concentration attached, click Save (F10)and click the Start Over (F5) button two times to return to the Main Menu.
- If the new major does have a concentration, click the Insert (F6) icon in the FIELD OF STUDY section.
- Tab to the Type field and type 'C%'; the Concentration type will automatically fill in as you tab to the next field, or click the ellipsis and select ‘CONCENTRATION’ from the drop-down selection.
- Tab to the Catalog field and update if applicable.
- Tab to the Field of Study field and enter the new concentration code; if you do not know the code, click the drop-down button next to the Field of Study field and choose Attached Concentrations to choose correct code from a list of valid concentrations.
Adding a Concentration
Access SGASTDN; enter Banner ID and effective term of the change in the keyblock and click Go (Alt+PageDown).
Review the term displayed in the New Term field
- If the term displayed in the New Term field does not match the term in the keyblock:
- Click the Copy icon (F4) in the General Learner section header; this will copy the data from the most recent SGASTDN record and paste it to a new one.
- Enter the new effective term in the New Term field; this term should match the one you entered in the keyblock, click tab.
- If the term displayed in the New Term field is the same as the one in the keyblock, proceed to the next step
Click the Curricula tab.
Click the Update button, in the Curriculum/Field of Study section.
Navigate to the Field of Study section: Click in the section, use the gray on gray down arrow, or alt+PageDown.
To add a concentration, arrow down to the next blank line, or press Insert (F6) in the FIELD OF STUDY section.
Tab to the Type field and type 'C%'; the Concentration type will automatically fill in as you tab to the next field or click the ellipsis and select ‘CONCENTRATION’ from the drop-down selection.
Tab to the Catalog field and update if applicable.
Tab to the Field of Study field and enter the new concentration code; if you do not know the code, click the drop-down button next to the Field of Study field and choose Attached Concentrations to choose correct code from a list of valid concentrations.
Click Save (F10) and click the Start Over (F5) button to return to the Main Menu.
Adding a Minor
Access SGASTDN; enter Banner ID and effective term of the change in the keyblock and click Go (Alt+PageDown).
Review the term displayed in the New Term field
- If the term displayed in the New Term field does not match the term in the keyblock:
- Click the Copy icon (F4) in the General Learner section header; this will copy the data from the most recent SGASTDN record and paste it to a new one.
- Enter the new effective term in the New Term field; this term should match the one you entered in the keyblock, click tab.
- If the term displayed in the New Term field is the same as the one in the keyblock, proceed to the next step
Click the Curricula tab.
Click the Update button, in the Curriculum/Field of Study section.
Navigate to the Field of Study section: Click in the section, use the gray on gray down arrow, or alt+PageDown.
To add a minor, arrow down to the next blank line, or press Insert (F6) in the FIELD OF STUDY section.
Tab to the Type field and type 'Mi%'; the Concentration type will automatically fill in as you tab to the next field or click the ellipsis and select ‘Minor’ from the drop-down selection.
Tab to the Catalog field and update if applicable.
Tab to the Field of Study field and enter the new minor code; if you do not know the code, click the drop-down button next to the Field of Study field and choose All Minor Codes to choose correct code from a list of valid minors.
Click Save (F10) and click the Start Over (F5) button to return to the Main Menu.
Adding a Second Program
Access SGASTDN; enter the Banner ID and effective term in the keyblock and click GO.
Click the Curricula tab.
Click on Record and choose Insert - DO NOT click the Replace or Update buttons .
Tab through the Catalog Term and Priority fields and they will automatically populate.
- Note that the smaller the Priority Number, the higher the priority.
- You may update the Catalog Term field if applicable.
From the Program field, click the triple dot button. Choose Change Curriculum and click OK at the prompt. Select the appropriate program and double-click to return it to the field.
Tab to the Campus field and enter the applicable campus code.
Click on the Field of Study tab.
Tab to the Type field and type 'Major' and Enter.
Tab to the Catalog field and update if applicable.
Tab to the Field of Study field and enter new major code; if you do not know the code, click the triple dot button next to the Field of Study field and choose Attached Majors/Departments to choose the correct major code from a list of valid majors.
If the new major has no concentration attached, click Save and click the Exit button to return to the Main Menu.
If the new major does have a concentration, click on Insert button.
Tab to the Type field and type 'C%'; the Concentration type will automatically fill in as you tab to the next field.
Tab to the Catalog field and update if applicable.
Tab to the Field of Study field and enter new concentration code; if you do not know the code, click the triple dot button next to the Field of Study field and choose Attached Concentrations to choose correct code from a list of valid concentrations.
Click Save and click the Exit button to return to Main Menu.
Adding a Second Major to a Primary Program
Access SGASTDN; enter Banner ID and effective term of the change in the keyblock and click Go (Alt+PageDown).
Click the Curricula tab.
Click the Update button, in the Curriculum/Field of Study section.
Navigate to the Field of Study section: Click in the section, use the gray on gray down arrow, or alt+PageDown.
To add a second major, arrow down to the next blank line, or press Insert (F6) in the FIELD OF STUDY section.
Tab to the Type field and type 'Ma%'; the Major type will automatically fill in as you tab to the next field, or click the ellipsis and select ‘MAJOR’ from the drop-down selection; note that Priority will automatically fill in as you tab to the next field
Tab to the Catalog field and update if applicable.
Tab to the Field of Study field and enter the new major code; if you do not know the code, click the drop-down button next to the Field of Study field and choose Attached Majors/Departments to choose the correct major code from a list of valid majors.
If the new major has no concentration attached, click Save (F10) and click the Start Over (F5) button to return to the Main Menu.
If the new major does have a concentration, arrow down to the next blank line, or press Insert (F6) in the FIELD OF STUDY section.
Tab to the Type field and type 'C%'; the Concentration type will automatically fill in as you tab to the next field, or click the ellipsis and select ‘CONCENTRATION’ from the drop-down selection.
Tab to the Catalog field and update if applicable.
Tab to the Field of Study field and enter the new concentration code; if you do not know the code, click the drop-down button next to the Field of Study field and choose Attached Concentrations to choose correct code from a list of valid concentrations.
Click Save (F10), and click the Start Over (F5) button to return to the Main Menu
Adding a Second Major with a Second College
Access SGASTDN; enter Banner ID and effective term of the change in the keyblock and click Go (Alt+PageDown).
Review the term displayed in the New Term field
- If the term displayed in the New Term field does not match the term in the keyblock:
- Click the Copy icon (F4) in the General Learner section header; this will copy the data from the most recent SGASTDN record and paste it to a new one.
- Enter the new effective term in the New Term field; this term should match the one you entered in the keyblock, click tab.
- If the term displayed in the New Term field is the same as the one in the keyblock, proceed to the next step
Click the Curricula tab.
Click the Replace button; note that most of the curriculum data will be cleared out of your current view.
Tab through the Catalog Term and Priority fields as they will still be populated.
- Note that the smaller the Priority Number, the higher the priority.
- You may update the Catalog Term if applicable.
From the Program Field, click the drop-down button. Choose Change Curriculum and click OK at the prompt. Select the appropriate program (codes ending in %_2MJRS) and double-click to return it to the field. If you know the program you could type it in the Program drop-down box and hit tab.
Tab to Campus and enter the applicable campus code.
Navigate to the Field of Study section. Click in section, use the gray on gray down arrow, or alt+PageDown.
Tab to the Type field and type 'Ma%'; the Major type will automatically fill in as you tab to the next field or click the ellipsis and select ’MAJOR’ from the drop-down selection.
Tab to the Catalog field and update if applicable.
Tab to the Field of Study field and enter the new major code; if you do not know the code, select the drop-down button next to the Field of Study field and choose Attached Majors/Departments to choose correct major code from a list of valid majors.
If the new major has an attached concentration code, arrow down to the next blank line, or press Insert (F6) in the FIELD OF STUDY section.
Tab to the Type field and type 'C%'; the Concentration type will automatically fill in as you tab to the next field or click the ellipsis and select ‘CONCENTRATION’ from the drop-down selection.
Tab to the Priority field and make sure it matches the Priority Number of the attached major; update if applicable.
Tab to the Catalog field and update if applicable.
Tab to the Field of Study field and enter the new concentration code; if you do not know the code, click the drop-down button next to the Field of Study field and choose Attached Concentrations to choose correct code from a list of valid concentrations.
If the new major has no concentration attached, proceed to the next step.
To add the second major, arrow down to the next blank line, or press Insert (F6) in the FIELD OF STUDY section.
Tab to the Type field and type 'Ma%'; the Major type will automatically fill in as you tab to the next field or click the ellipsis and select ’MAJOR’ from the drop-down selection.
Note the incremented Priority number.
Tab to the Catalog field and update if applicable.
Tab to the Field of Study field and enter the new major code; if you do not know the code, select the drop-down button next to the Field of Study field and choose Attached Majors/Departments to choose correct major code from a list of valid majors.
If the new major has no concentration attached, click Save (F10) and click the Start Over (F5) button to return to the Main Menu.
If the new major has an attached concentration code, arrow down to the next blank line, or press Insert (F6) in the FIELD OF STUDY section.
Tab to the Type field and type 'C%'; the Concentration type will automatically fill in as you tab to the next field or click the ellipsis and select ‘CONCENTRATION’ from the drop-down selection.
Tab to the Priority field and make sure it matches the Priority Number of the attached major; update if applicable.
Tab to the Catalog field and update if applicable.
Tab to the Field of Study field and enter the new concentration code; if you do not know the code, click the drop-down button next to the Field of Study field and choose Attached Concentrations to choose correct code from a list of valid concentrations.
Click Save (F10) and click the Start Over (F5) button to return to the Main Menu.
Maintaining Student Attributes
Access SGASADD; enter Banner ID and effective term of the change in the header block//keyblock and click Go (Alt+PageDown) then click the Down Arrow, bottom left-hand corner (or press Alt+Page Down one more time).
- In the Student Attribute section of the page, the From Term must match the term entered in the header block. If it does not match, click on Maintenance and then click Copy Student Attribute (Always Copy and Never End Student Attributes).
- Once you have copied or are able to edit the Attribute Code list, either arrow down to the last record or just click Insert.
- Type in the Student Attribute code and click Tab.
- Once the Student Attribute code is inserted into the record, click Save.
Student Attributes should always be carried forward to the To Term: 999999. These steps may have to be repeated for each To Term that is not 999999.
Please note, that end users should only add the student attributes their office is responsible for maintaining. Never delete a student attribute or End student attributes other than the codes unless it is a code your office is responsible for maintaining. If only one Student Attribute is listed and that is the code which needs to be ended, click Maintenance and then End Student Attribute. This would be an appropriate use of End Student Attribute.
SIUE Campus Codes
AL - Alton (Dental School only)
E - Edwardsville
OL - Fully Online
S - International Exchange, Incoming
SO - Study Abroad, SIUE Outgoing
U - Undefined
X - Extension, On-Ground Off-Site
- On Campus Codes - E, S, AL
- Off-Campus Codes - OL, X, SO, U
- Note - that we use U as off-campus for Census
