Editorial Guidelines
This guide addresses common editorial questions about the SIUE editorial style, higher education terminology, and stylistic consistency. To communicate SIUE messages, news, and information clearly to a wide range of audiences, University Marketing and Communications (UMC) has established University Editorial Guidelines based on both the Associated Press (AP) Stylebook and writing standards that are unique to higher education and SIUE.
Email marketing@siue.edu with questions.
Common Style Questions
When writing content, a few style questions come up more often than others. Use this section as a quick reference for common issues. More detailed guidance and examples can be found throughout this guide.
SIUE, University, and College/School Names
- Write “Southern Illinois University Edwardsville” on first reference.
- Use “SIUE” on subsequent references.
- Do not use “Southern Illinois University at Edwardsville “or “Southern Illinois University-Edwardsville.”
- The School of Dental Medicine is identified as the “SIU School of Dental Medicine” on first reference.
- Afterward, the College or the School may be used when the reference is clear.
Capitalization
Avoid capitalizing words simply to emphasize their importance.
Capitalize:
- Official names of Colleges/Schools, Departments and Academic Programs
- University when referring specifically to SIUE
- Formal titles only when they appear before a name. Including a person’s title after their name is preferred.
Example: Chancellor James T. Minor, PhD
- SIUE-specific formal titles identified in this guide
Lowercase:
- Formal titles used descriptively after a name, except SIUE-specific titles identified in this guide
- John Smith, PhD associate professor
- Generic references to departments, programs or academic areas
- Seasons and semesters
Example: Dean Jane Smith spoke at the event. Smith has served as dean since fall 2024.
Academic Titles and Names
- Do not use “Dr.” before the name of an individual unless they are a medical doctor.
- Instead, include the appropriate degree after the person’s name when relevant.
Example: Jane Smith, PhD, professor of psychology
Degrees and Alumni Credentials
- Use an apostrophe in “bachelor’s degree” and “master’s.”
- There is no possessive in “Bachelor of Arts,” “Bachelor of Science,” “Master of Arts,” and “Master of Science.”
- There is no possessive in “associate degree.”
Spell out graduate and doctoral degrees on first reference when used in running text, then abbreviate without periods when appropriate.
Example: John Doe earned a Master of Science in Chemistry in 2024. Earning an MS allowed him
to advance his career.
When identifying alumni, place the degree and graduation year after the name.
Examples
- Jane Smith, BS Mass Communications ’95
- Jane Smith, ’95
- John Smith, BA ’00, MA ’03
Use the curly apostrophe (’) before abbreviated class years, not an opening single quotation mark (‘).
Dates and Times
- Both spelling out the day of the week and month and abbreviating the month are acceptable.
- Abbreviate Jan., Feb., Aug., Sept., Oct., Nov., and Dec. when used with a specific date.
- March, April, May, June, and July are not abbreviated.
Example: Tuesday, September 2
Preferred: The meeting will be held Monday. The class begins October 10.
Avoid using “on” before a date or day unless it is needed for clarity.
Example: The Chancellor met John Smith, PhD, on Monday.
Numbers and Percentages
- Spell out whole numbers 1-10.
- Use figures for 10 and above, except for physical measurements regardless of the number.
- Avoid beginning a sentence with a numeral. Rewrite the sentence when possible.
- Use the % symbol with numerals.
Examples:
- five students
- 15 students
- 5 miles
- 25%
- Zero percent
Compound Words
Here is a list of compound words that are often mistakenly written as two words. Common SIUE style includes:
- Coursework
- fundraising
- healthcare
- home page
- nonprofit
- online
- statewide
- website
- yearlong
Punctuation
- Use the Oxford comma in marketing materials, reports, publications, and similar content.
Example: Students studied biology, chemistry, and physics.
- The University Marketing and Communications News team follows AP Style and generally does not use the Oxford comma in media releases.
- Use one space after a period.
- Place a space on both sides of an em dash.
Example: The program — one of SIUE’s newest offerings — launched this fall.
- Use an ampersand (&) primarily for digital navigation and headings. Use “and” in paragraphs.
Campus Terminology
Use SIUE’s official terminology rather than common alternatives.
- Residence hall, not dorm or dormitory
- SIUE Athletics or SIUE Intercollegiate Athletics, not Athletic Department
- Advisor when referring to academic advising
- Chair, not chairman or chairperson
- Director of Development, not Development Director
- OK, not okay
When referring to a campus location, use its official name whenever possible.
Cities and States
- Spell out state names when they stand alone. When a state accompanies a city, use the AP Style abbreviation identified in this guide.
- Some well-known cities, including St. Louis and Chicago do not require a state designation.
- Edwardsville does not require a state designation as it is the state in which we are located.
- Include a state designation for locations that could be confused across state lines.
Example: O’Fallon, Ill.; O’Fallon, Mo.
Websites and Email Addresses
- Website is one word
- Email has no hyphen.
- In printed materials, web addresses should not be underlined or hyperlinked.
- "https://www.” is generally unnecessary.
Preferred: siue.edu
- Email addresses should be lowercase.
When You Are Unsure
Check this guide for an SIUE-specific rule. SIUE style takes precedence when the University has established a preferred usage. For questions not addressed here, contact University Marketing and Communications.
Southern Illinois University Edwardsville, SIUE, SIUE Cougars
Must be written out in full on first reference.
Do not refer to the University as Southern Illinois University at Edwardsville or Southern Illinois University-Edwardsville.
SIUE is acceptable on second and subsequent references. Always capitalize SIUE.
Capitalize “University” when referring specifically to SIUE.
- John Jones works at SIUE. He has worked at the University for 20 years.
Cougars is always capitalized when referring to SIUE and its community.
- SIUE Cougars, the Cougars, etc.
Academic programs, degrees and titles
Academic programs
Capitalize the name of an academic program and degree earned.
- English Language and Literature, Mass Communications, Dance, Chemistry
Academic Degrees
Undergraduate degrees
The use of bachelor’s or bachelor’s degree is acceptable. When referring to degrees in the arts or sciences, use Bachelor of Arts or Bachelor of Science.
Use an apostrophe when writing bachelor’s but not when writing Bachelor of Arts, as there is no possessive.
Do not use an apostrophe when referring to an associate degree.
Graduate and professional degrees
Graduate or doctoral degrees should be spelled out on first reference and then abbreviated on subsequent references without periods written after each letter.
- Brown received his Master of Science in Mass Communications in May. He will use his MS to begin a career as an adjunct lecturer.
Doctoral degree or doctorate are the preferred terms to reference a Doctor of Philosophy (PhD), Doctor of Music (DM), etc.
- Jane earned a doctorate in Anthropology in 2008. Her doctoral degree provided the necessary level of expertise.
- Jane Smith, PhD, is an associate professor of Anthropology.
Doctor
Do not use Dr. before the names of individuals who hold a doctoral degree.
Academic titles
Titles are lowercase when they come after a name.
- John Smith, PhD, associate professor of accounting in the SIUE School of Business.
Titles are capitalized when they come before a name.
- Provost Denise Cobb, PhD, spoke to the University community.
- Associate Professor of Accounting John Smith, PhD, from the SIUE School of Business.
The following titles are always capitalized:
- Associate Dean
- Dean
- Associate Provost
- Provost
- Vice Chancellor
- Chancellor
- Chair
The title “chair” should always be lowercase unless it is at the beginning of a sentence.
When referring to the chair of a committee or department, chair may be used as a noun and as a verb. Avoid chairperson or chairman.
- He is the committee chair.
- She chairs the committee.
Distinguished, Distinguished Research Professor
Always capitalize when referring to this formal, SIUE-specific title. Lowercase when informally describing a professor as “distinguished.” Always capitalize the subject area
- There are many distinguished professors at SIUE.
- Jane Doe, Distinguished Research Professor of Psychology, recently published an article about Sigmund Freud.
Emeritus, emerita, emeritae, emeriti
This term can be included with a person’s title either before or after their name, but capitalization of the word only occurs before the name and not after. Use “emeritus” if gender is unknown.
- Steve Smith, PhD, professor emeritus
- Professor Emeritus Steve Smith, PhD
This term differs according to number and gender
- Professor emerita: One female
- Professor emeritus: One male
- Faculty emeritae: Plural female
- Faculty emeriti: Plural male or plural of any gender
Interim
Lowercase, unless written before a given academic title
- Interim Vice Chancellor Victor Chance
- Victor Chance, interim vice chancellor
Academic Divisions
College and Schools
College and School names should always be capitalized.
When referring to an individual College or School at SIUE, identify with SIUE on first reference. When referring to the School of Dental Medicine, identify with SIU on first reference. After the first reference, “the School” or “the College” may be used. When referring to the Graduate School, only capitalize when referring specifically to the SIUE Graduate School, not when referring to graduate school in general.
- College of Arts and Sciences
- School of Business
- SIU School of Dental Medicine
- School of Education, Health and Human Behavior
- School of Engineering
- School of Nursing
- School of Pharmacy
- (SIUE) Graduate School
Examples
- She was told the Graduate School would be able to give her information about assistantships. The professor told her that graduate school was a good way to enhance her career skills.
Departments
When referring to any University department, the word “department” should be capitalized along with the field of study and written before the field of study.
- Department of Mass Communications
- Department of Biological Sciences
When referring to a department without the official title, use lowercase.
- The biology department has many students graduating in December.
Addresses
Use this standardized format for campus mailing addresses:
Recipient, College/School, or Academic Unit
Building Name Mail Code
Southern Illinois University Edwardsville
1 Hairpin Drive
Edwardsville, IL 62026
ZIP code is always written in two words. “ZIP” is an acronym for Zoning Improvement Plan and should always be capitalized with “code” written in lowercase.
Advisor
Both are acceptable, but when referring to academic advising, use “advisor.”
“Advisor” is consistent with the National Academic Advising Association (NACADA). “Adviser’ is consistent with Student Affairs Professionals in Higher Education (NASPA).
Alumnus, alumni, alumna, alumnae, alum
Use the terms alumnus (singular) and alumni (plural) for men, and alumna (singular) and alumnae (plural) for women. Gender-neutral terms are alum (singular) and alums (plural).
When identifying SIUE alumni within a paragraph, you may use degree and class year without periods in the degree abbreviation. When using an individual’s specific degree, it should be lowercase. Include the comma after the last name.
- John Henry Smith, BA ’00, MA ’03
- Jane Smith, BS Mass Communications ’95
When it is not possible to determine a person’s degree, use just the class year. Include the comma after their last name.
- John Smith, ’00, or Jane Smith, ’95
In content developed by University Marketing and Communications, these rules may vary. For example, in headings or callout quotes, the comma behind the last name or between multiple graduation years may be omitted.
SIUE Intercollegiate Athletics, SIUE Athletics
Note the “s” at the end of “Athletics.” Not referred to as the Athletic Department or Athletics Department. When referring to athletics, identify with SIUE (SIUE Intercollegiate Athletics or SIUE Athletics).
Campus locations
- Alumni Hall
- Art and Design Building
- Identify East and West, if necessary
- Dunham Hall
- Early Childhood Center
- Engineering Building
- Founders Hall
- Health Sciences Complex
- Morris University Center
- Peck Hall
- Rendleman Hall
- Science Building
- Identify East and West, if necessary
- Sam B. Vadalabene Center
- Vadalabene Center is also acceptable
- The Vadalabene Center includes First Community Arena, the home court of the SIUE Men’s and Women’s Basketball teams
- Elijah P. Lovejoy Memorial Library
- Lovejoy Library is also acceptable
If there is confusion on which campus you are indicating, refer to the each of SIUE’s campuses on first mention as the following:
- SIUE Edwardsville campus
- SIUE Belleville campus
- SIUE Alton campus
Campus wide
Always two words and lowercase.
Capitalization
Avoid unnecessary capitalization. Use a capital letter only when principles in this style guide justify, not to convey importance.
Cities and States
Cities
Well-known cities are not written with their state location while all others are. When writing cities with states, use AP Style state abbreviations.
- I moved from St. Louis to Peoria, Ill.
The following cities do not require state references:
- Atlanta
- Baltimore
- Boston
- Chicago
- Cincinnati
- Cleveland
- Dallas
- Denver
- Detroit
- Edwardsville
- Honolulu
- Houston
- Indianapolis
- Las Vegas
- Los Angeles
- Miami
- Milwaukee
- Minneapolis
- New Orleans
- New York
- Oklahoma City
- Philadelphia
- Phoenix
- Pittsburgh
- St. Louis
- Salt Lake City
- San Antonio
- San Diego
- San Francisco
- Seattle
- Washington
States
Spell out the name of a state when it stands alone in text. Use state abbreviations when the name of the city is included.
- SIUE is a public university for the people of Illinois.
Use state abbreviations when the name of a city is included. When writing about a city in Illinois, the state abbreviation is not needed (unless the city needs to be distinguished from another city).
- O’Fallon, Ill. and O’Fallon, Mo.
All state abbreviations are listed below. Note that state abbreviations used in text are different from abbreviations used in postal addresses.
- Alabama – Ala.
- Arizona – Ariz.
- Arkansas – Ark.
- California – Calif.
- Colorado – Colo.
- Connecticut – Conn.
- Delaware – Del.
- Florida – Fla.
- Georgia – Ga.
- Indiana – Ind.
- Kansas – Kan.
- Kentucky – Ky.
- Louisiana – La.
- Maryland – Md.
- Massachusetts – Mass.
- Michigan – Mich.
- Minnesota – Minn.
- Mississippi – Miss.
- Missouri – Mo.
- Montana – Mont.
- Nebraska – Neb.
- Nevada – Nev.
- New Hampshire – N.H.
- New Jersey – N.J.
- New Mexico – N.M.
- New York – N.Y.
- North Carolina – N.C.
- North Dakota – N.D.
- Oklahoma – Okla.
- Oregon – Ore.
- Pennsylvania – Pa.
- Rhode Island – R.I.
- South Carolina – S.C.
- South Dakota – S.D.
- Tennessee – Tenn.
- Vermont – Vt.
- Virginia – Va.
- Washington – Wash.
- West Virginia – W.Va.
- Wisconsin – Wis.
- Wyoming – Wyo.
When using a city and state together, do not add a comma after the state name.
- She lived in Kansas City, Mo. before moving to Edwardsville.
Composition titles
Put quotation marks around the names of books, movies, plays, albums, poems, songs, operas, radio shows, television programs, lectures and presentation titles, speeches, webinars, and works of art.
Newspaper and magazine names are capitalized but should not be placed in quotes. Capitalize names the way the publications prefer to be known.
- St. Louis Post-Dispatch, Harper’s Magazine, Newsweek magazine, The New York Times
CougarNet
One word with capital C and N.
Course, coursework
Capitalize a course name but do not include the course number.
- ANTH 111A-Human Ancestry and Adaptations should be written as Human Ancestry and Adaptations
Coursework is always one word.
Dates, Days of the Week, Months
Spell out the month when the day of the week is not included.
Spell out the days of the week. Abbreviate days of the week only if needed for space when using in a tabular format. If a specific day is listed on a poster, event flyer, or social media post, spell out both the day of the week and month without abbreviations. Do not include the year on the flyer unless the deliverables are posted during the current calendar year and the event will be held in another calendar year.
- FMA Bake Sale
Tuesday, September 2
1-4 p.m.
Stratton Quad
- SpringFest
April 13-17, 2027
Morris University Center
In long-form content (newsletters, brochures, etc.), months may be written with or without abbreviation.
The following months can be abbreviated: Jan., Feb., Aug., Sept., Oct., Nov., and Dec.
Do not abbreviate March, April, May, June, or July.
- Today is January 1.
- Commencement was held on Saturday, Dec. 18 for students and their families.
Dean’s List
Capitalize when referring to the honorary list published each semester recognizing SIUE students’ academic achievements.
Director of Development
Not Development Director.
Dorm, dormitory
Avoid these terms. See residence halls.
E-Lert
SIUE’s emergency communication text messaging service. The “E” is capitalized.
E-ID
The username students, faculty and staff use to log in to many of the SIUE systems. The “E” is capitalized.
East St. Louis, St. Louis
Abbreviate “St.” in St. Louis and East St. Louis. Always spell out “East” in East St. Louis. Exceptions to these rules are organizations that use different forms.
- Saint Louis Art Museum, Saint Louis Zoo.
SIUE East St. Louis Center/ Wyvetter H. Younge Higher Education Campus
The SIUE East St. Louis Center is part of the Wyvetter H. Younge Higher Education Campus, which includes the East St. Louis Center and other services not affiliated with SIUE. When writing about the center or the campus, all words must be capitalized and written exactly as above.
Email address
Lowercase, no hyphen. Do not underline or hyperlink email addresses.
- Contact Paula Bridges, executive director, University Marketing and Communications, pbridges@siue.edu.
Statewide
Lowercase, one word, no hyphen.
Fiscal year
Use fiscal year on first reference, fiscal with the year thereafter or FY plus the year.
- She reported that fiscal year 2026 was not as profitable as fiscal 2025. The business bounced back in FY 2027.
SIUE Foundation
The SIUE Foundation exists separately from SIUE and is governed by its own board of directors. When referring to the Foundation, identify with SIUE
- Welcome to the SIUE Foundation.
- The SIUE Foundation Board of Directors met last Wednesday.
Friends Groups
Groups associated with the SIUE Foundation are known as Friends groups.
- Friends of Art
- Friends of Cougar Softball
- Friends of Lovejoy Library
- Friends of Men’s Basketball
- Friends of Music
- Friends of Theater and Dance (FOTAD)
- Friends of The Gardens
- Friends of Golf
- Friends of Wrestling
Fundraising, fundraiser
One word in all cases.
- Steve works in fundraising.
- He chairs the fundraising committee.
The Gardens at SIUE
Public botanical garden located on the SIUE campus. Spell out completely on first reference, then use The Gardens for subsequent references.
Grade Point Average/GPA
GPA is acceptable in all references.
Healthcare
One word
Home page
The front page of a website. Always two words.
Internet
Lowercase.
The NCERC at SIUE
Use The NCERC at SIUE on first reference. On all subsequent references, use the Center.
Nonprofit, not-for-profit
Both are acceptable. Always hyphenate not-for-profit and never hyphenate nonprofit.
Numbers
Spell out whole numbers below 10. Use figures for 10 and above.
Spell “first” through “ninth.” Use figures for 10th and above. Lowercase “th” and “st.”
Physical quantities (distances, lengths, area, volumes, etc.) are expressed in figures, whether for whole number or fractions (e.g. 45 miles, 10.5 pounds, 1 2/3 full).
Numbers expressed as adjectives before a noun or as substitutes for a noun need to be hyphenated.
- The five-year-old program
- The two-and-a-half-hour course.
Metro East
Official reference for the eastern suburbs of St. Louis that spans through five counties in southern Illinois. Illinois cities included in this are Edwardsville, Collinsville, Belleville, East St. Louis, Granite City, Alton, and O’Fallon. Always capitalize Metro East.
Off and on campus, off- and on-campus
Written as two words but hyphenated when used as a modifier.
- Many SIUE students live off campus.
- The convenience of on-campus living is appealing.
On
Do not use “on” prior to a date or day of the week when its absence would not lead to confusion, except at the beginning of a sentence.
- The meeting will be held Monday.
- The class will be held October 10.
- On Sept. 3, class will be cancelled.
Do not use “on” before a date or day of the week
Use “on” to avoid an awkward juxtaposition of a date and a proper name.
- The student met Dr. Snyder on Monday.
- He told John on Thursday that the test will be difficult.
Online
One word, no hyphen.
Part time, part-time
Always hyphenate as an adjective. Otherwise, it is two words.
- She is a part-time student and works part time at a cafe.
Phone numbers
Use hyphens.
- 618-650-3750
Punctuation and Symbols
Ampersand (&)
Used in digital content for navigation and headings. Use the word “and” in all other instances.
Apostrophes
When an apostrophe is used to indicate omission, it should be placed where the omission occurs.
- The Mississippi River Festival was popular during the ’70s.
Avoid using too many contractions in writing.
- Don’t, won’t, couldn’t, etc.
Add only an apostrophe for possessives that end in s or z.
- The students’ grades were posted yesterday.
Comma
In flyers, reports, and other marketing materials produced by University Marketing and Communications, Oxford (serial) commas should be used before “and” as well as when needed for clarity. When listing a complex series of phrases, use a comma before “and.”
- George’s work study brought him to France, Spain, and Germany.
- Job duties include project management, employee motivation, communication and training, and design.
Note: The University Marketing and Communications News team follows AP Style and omits the Oxford comma in media releases.
Commas should always be written inside quotation marks.
- “Do not forget to return your books,” said the librarian.
Double spaces
Do not use double spaces between sentences. Use a single space after a period.
Dashes
Em dash
Em dashes (—) are the long dashes used to separate two parts of a sentence. Put a space on both sides of an em dash.
- SIUE is the university — in fact, the only university — in Edwardsville, Ill.
Hyphen
Hyphens (-) connect things that are related by distance, such as page numbers or spans of time. They also connect two words that are conceptually related. Use with no spaces on either side.
- The years 2009-2011
- Feb. 4-March 20
- Pages 147-150
- Two-thirds, toll-free, well-being.
Percent
Use the % symbol when paired with a numeral with no space, in most cases.
- She answered 95% of the questions correctly.
In casual uses, use words rather than figures and numbers.
- She said he had a zero percent chance of winning.
Try to avoid starting a sentence with numbers and percentages. If it is necessary, spell out both.
- Eighty percent of the sophomore class volunteered for the event.
Period
Use only one space between a period and the beginning of the next sentence. No periods should be placed after letters of acronyms.
Race and Ethnicity
Utilize AP Style’s updated coverage on words used to describe race, ethnicity, and national origin.
Follow an individual’s preference if known and be specific when possible and relevant.
Avoid collective reference to racial and ethnic minority groups as non-white unless it is a formal category in a database or research document. Instead, indicate the specific groups.
Avoid using race/ethnicity since the slash implies interchangeable terms. Instead, use race and ethnicity or race or ethnicity as appropriate.
Include context when writing about race and other people-related languages. Populations should be described specifically whenever possible, and we should not default to using minorities or racial and ethnic groups when referring to specific populations. If the language can’t be made more specific (Black Americans, Asian Americans) then writing racial and ethnic minority groups is preferred over minorities alone.
If race is pertinent to the story, ask your source for their preference on what term(s) to use.
Do not write in a way that assumes white is default.
Residence hall
Lowercase unless part of a proper name. Do not use “dorm” or “dormitory.” When possible, spell out the name of the SIUE residence halls:
- Evergreen Hall
- Bluff Hall
- Prairie Hall
- Woodland Hall
Semesters, seasons
Lowercase except when beginning a sentence. Avoid using “of” before the specific year.
- He will enter SIUE in fall 2028.
- She will study abroad during the spring semester.
- This spring, Commencement will fall on May 5.
SIUE Board of Trustees
Lowercase on second reference when not using the full name.
- The memo was sent to the SIUE Board of Trustees. The board will meet next week to discuss the memo.
SIU System
Use formal name in all references except direct quotes.
Statewide
Lowercase, one word, no hyphen.
STEM (Science, Technology, Engineering and Mathematics)
Acronyms used to group careers and educational endeavors in the above listed fields. Spell out the acronym on first reference and then use STEM for subsequent references. Always write the acronym in all capital letters with no periods.
WE CARE Clinic
Capitalize WE CARE.
The Wedge Powered by SIUE
Refer to the space as “The Wedge, powered by SIUE, ...” on first mention, followed by “The Wedge” on subsequent mentions.
Website, web address
One word, lowercase.
Web address should not be underlined or hyperlinked in printed text. Addresses may be followed immediately by a period, comma, or other punctuation. If an address must break between lines, place the split directly before a slash or a dot that is part of the address, and do not insert a hyphen.
The “https://www.” portion of the address and final forward slash of the address are not necessary to include when writing a web address. The SIUE web address can be written simply as siue.edu.
Yearlong
One word, no hyphen.

