General Hiring & Department Forms
For guidance on what forms are needed, please refer to our Hiring Document Guidelines.
In addition to the forms listed, a Payroll Authorization is also required. Payroll Authorization forms are generated from Cougar Jobline. Please review the On-Campus Employer Instructions on how to create a Payroll Authorization form.
Please note that verifying documents used for the I-9 form must be original or certified copies. Pictures of the verifying documents and/or video calls are not acceptable. If you need assistance or have questions regarding the I-9 form, please contact us or refer to the USCIS website on how to complete and correct I-9 forms.
International students also require copies of their I-94 form, I-20 form, United States Visa, and Social Security Card OR receipt from the Social Security Administration office noting their application for a Social Security Number. Please review our International Student Employee Guidelines for more information.
| Name | Description | |
|---|---|---|
To be used when current or past student employees are requesting employment start/end dates | ||
Federal verification document to be submitted with new hires and rehires | ||
Ethics training information for student to read before submitting the Ethics signature page | ||
Ethics signature page to be signed and submitted with new hires and rehires | ||
Mandatory Reporter Information that must be signed and submitted with new hires | ||
Federal Withholding Tax Forms that must be submitted with new hires | ||
Illinois Withholding Tax Forms that must be submitted with new hires | ||
Information regarding health insurance option for student employees to review | ||
Form used to rehire a student employee going into the same position after a break in employment | ||
Hiring form for summer term with no enrollment | ||
Form used to update or change account numbers, terminate, or adjust pay for a student employee | ||
Form used to pay a student employee back pay not reported during normal time entry | ||
Form used to verify loan default status and computer fraud statement | ||
Nominate your student employee for student employee of the year. Please submit your nomination form by Nov 4 | ||
Agreement of Principles Example | ||
Student Employment Guidelines for help with hiring |
