Limited Proposal Submission
What is Limited Submission?
Some programs limit the number of submissions from an institution. When this is the case the university must decide which proposals will go forward and an internal competition is held. To facilitate a fair decision-making process, researchers planning to apply to a limited submissions program are asked to submit a Notification of Intent through our Kuali Build Application System at least 45 calendar days (6 weeks) in advance of the agency deadline, please see the page of the appropriate Opportunity for Notification Deadline. If an internal competition is required, you will be notified to upload your Pre-Submission Materials in your application in Kuali Build
Limited Submission Programs
Below is a short list of programs that have historically necessitated internal coordination at SIUE. Note that there are many programs with institutional submission limits. Please be sure to check program guidelines early for any submission limits and deadlines. The ORP maintains a list of current limited-submission programs for which we have received one or more notifications. For more information, please contact our Pre-Award staff.
- NEH Summer Stipend
- NSF Research Traineeship (NRT)
- NSF Major Research Instrumentation Grant Program (MRI)
- NSF INCLUDES (Inclusion across the Nation of Communities of Learners of Underrepresented Discoverers in Engineering and Science )
- NSF Scholarships in Science, Technology, Engineering and Math Program (S-STEM)
- NSF Innovations in Graduation Education (IGE) Program
Timeline
| Deadline | NEH Summer Stipend |
|---|---|
| Second Monday of July | Notice of Intent in Kuali Build for the NEH Summer Stipend |
| Last Monday in July | Pre-submission materials for the NEH Summer Stipend |
| Second working day of September | Proposal to route in Kuali Research |
| Third Wednesday in September | Full proposal submission to agency for the NEH Summer Stipend |
| Deadline | NSF Research Traineeship |
| First working day of July | Notice of Intent in Kuali Build for the NSF Research Traineeship |
| Second Monday in July | Pre-submission materials for the NSF Research Traineeship |
| Fourth Monday in August | Proposal to route in Kuali Research |
| First Monday in September | Full proposal due to NSF |
| Deadline | NSF MRI Program |
| First Business Day in September | Notice of Intent in Kuali Build for the NSF MRI Program |
| Third Tuesday in September | SIUE Pre-Proposal Application for the NSF MRI Program |
| First Business Day in November | Proposal to route in Kuali Research |
| November 13-15 (annually) | Full proposal submission to agency for the NSF MRI Program |
| Deadline | NSF INCLUDES |
| First Tuesday in September | Notice of Intent in Kuali Build for the NSF INCLUDE Program |
| Third Tuesday in September | SIUE Pre-Proposal Materials due in Kuali Build |
| Second Tuesday in October | Full Proposals routed in Kuali Research |
| Fourth Tuesday in October | Applications submitted to NSF via Research.gov |
| Deadline | NSF S-STEM Program |
| Second Monday in December | Notice of Intent in Kuali Build for NSF S-STEM Program |
| First Monday in January | SIUE Pre-Proposal Application and Materials due to ORP |
| Third Wednesday in February | Proposal to route in Kuali Research |
|
First Tuesday in March |
Full Proposal Submission to NSF |
| Deadline | NSF IGE Program |
| Second Wednesday in January | Notice of Intent in Kuali Build for the NSF IGE Program |
| Fourth Wednesday in January | SIUE Pre-Proposal Materials due in Kuali Build |
| Second Wednesday in March | Full Proposals routed in Kuali Research |
| March 25th (annually) | Applications submitted to NSF via Research.gov |
Procedure
If, after the 45-day deadline, the number of notifications for a program exceeds the program's limit, the Associate Dean of the Graduate School will establish a committee to oversee proposal selection. If the number of notifications received by this deadline does not exceed the program limit, the Office of Research and Projects will handle the letters of intent on a first-come, first-accepted basis.
Selection Procedure and Ad-hoc Committee*
Should the Graduate School conclude that an internal competition is necessary, each of the deans from the colleges/ schools with faculty who have expressed interest in an application is asked to submit reviewer recommendations to the Graduate School. Based on these recommendations, the Graduate School then organizes an ad hoc committee. The Graduate School manages the selection process; the Graduate School does not vote. Identities of these individuals remain confidential.
Review Criteria
The ad hoc committee considers primarily two factors: (1) potential for success in the external competition; and (2) broad research impact at SIUE.
*Please note: Individual departments and colleges may have their own internal policies regarding submissions to limited programs. Please be in touch with your department chairs and unit deans as early as possible regarding your grant submissions.
