Surplus Property
Surplus Property is responsible for collection and redistribution of excess property from the University community. We try to maintain an inventory of basic office furniture for usage by the community.
Departments needing surplus items to be picked up, need to fill out the Surplus Property Pick-Up form.
The following surplus furniture items are usually available: desks, bookcases, cabinets, file cabinets, and tables as well as other items as they become available. University equipment is redistributed in the University community at no charge to the requesting department(s). There are no moving fees; however, any specific fees, i.e. Hazardous items are the responsibility of the department. Department representatives can come to the Surplus Property office to see if there is an item that they would like to obtain. The Surplus Property Temporary Storage Facility is open Monday - Friday 7:30 am to 12 noon and 1 pm to 3:30 pm or by appointment.
Trade-In of Equipment
Some Suppliers will accept a trade-in of old equipment for a discount on the price of new equipment. Use this process when requesting the trade-in of equipment (i.e., vehicles, lab equipment, farm equipment, etc.)
NOTE: Purchase Order cannot be issued until CMS and Fixed Assets in Accounting have approved the Inventory/Equipment Change of Status form.
Requesting Department should complete and submit a Inventory/Equipment Change of Status form along with a Purchase Requisition listing the new equipment to Purchasing.
Purchasing will forward the Inventory/Equipment Change of Status form to Fixed Assets in Accounting for approval by CMS. Buyer will seek competitive bids, if applicable. Once approval of the Change of Status has been received, Buyer will convert Purchase Requisition into a Purchase Order listing the discount for the trade-in equipment.
Used Equipment
Suppliers occasionally offer SIU used or demo equipment at a discounted rate.
- Requestor must initiate a Letter of Justification for the purchase of used or demo equipment listing why the purchase of used equipment would be preferable and how the purchase would be in the best interest of the University.
- Requestor submits Letter of Justification along with a Purchase Requisition to the Purchasing Department.
- Director of Purchasing must approve all requests to purchase used equipment.
- Buyer has the option to seek competitive bids if he/she feels the University would benefit by utilizing the bid process.
- Buyer will convert Purchase Requisition into a Purchase Order.
