Resources & Documents
- Board of Trustees Purchasing Policies [pdf] - Board of Trustees policy website
- Purchasing Training - The Purchasing Training can be a useful tool for individuals seeking to gain knowledge and insight to the University's Procurement Policies and Procedures.
- Grant Account Purchasing [pdf] - Requirements for purchases with federal funds and the three purchasing thresholds.
- Grant Transaction Summary Sheet [pdf] - Required form for purchases $10,000 or over
- Identify Third Party Service Providers [pdf] - How to determine whether a third-party organization is a “vendor” or a “service organization.”
- SOC Report Review Checklist [pdf] - Checklist and Q&A for System and Organization Controls (SOC) reports.
- Purchasing Supplier Inquiry [doc] - Directions for supplier inquiry.
- AIS Purchase Order Lookup (New) [pdf] - Directions for utilizing AIS to look up a purchase order.
- NIGP Code Lookup [pdf] - Use CTRL + F to search for keywords on this list.
- AIS Vendor - TIN Search Instructions [pdf] - Directions for searching vendor name, tax identification number, address information and AIS vendor number.
- Office Depot Contacts [pdf] - Find an Office Depot representative dedicated to SIUE to assist you with your needs.
- Purchasing Conflict of Interest Policy [pdf] – Policy and instructions for when potential or actual conflicts of interest arise while procuring goods and/or services.
- Gift Ban [pdf] - Policy to prohibit gifts of any significant value.
- Sales Tax Exemption Instructions [pdf] - List of SIU current sales tax exemption status.
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FY 22 IPHEC Commodity List and Ordering Agreement - SIUE participates in Illinois Public Higher Education Cooperative (IPHEC) contracts. We encourage campus departments to utilize this spreadsheet to find prime supplier contracts with pre-determined, competitively bid prices on a variety of goods and services. There is no SIUE bid requirement and departments have the ability to place orders immediately when needed.
