Registrar

General Personal Information

Students, Faculty, and Staff can view and maintain your general information records pertaining to biographical and demographic information via CougarNet - General Personal Information. 

Editable Sections of General Personal Information:

• Personal Details
• Email
• Phone Number
• Address
• Emergency Contact
• Additional Details

How to Update Your Information:

1. Log into CougarNet
2. Click on Personal Information
3. Select My Profile and then Personal Information
4. Click Edit icon by the section you are updating.
5. Once you have updated the appropriate fields, Click Update

For more information on how the University is committed to the importance of privacy and protecting your personal data, visit Student Data and Personal Identifiable Information.

Preferred Name 

Students who identify with a name other than their legal name can elect to add an additional name or preferred name to their record.  In lieu of the legal name, the preferred name will appear on class lists, advising information, CougarNet, Blackboard, Starfish, Degree Works, and on your Cougar ID card.  

Legal names will still appear on external reports and documents including, but not limited to, paychecks, accounts payable checks, student billing, financial aid forms, tax forms (e.g. 1098-T), and other documents required by law.  Students may not designate a preferred last name.  

To add a Preferred Name to your record, please submit the Name Change Request Form to the Service Center.  

NEW in 2024 - Personal Pronouns and Gender Identification

Using CougarNet, students can now choose their personal pronouns and gender identifications.  

Personal Pronouns 

The following Pronouns are available for students and employees to select. Sharing your pronouns and gender identity is completely voluntary and can be changed at anytime within CougarNet.

• System Code - Pronouns
  • EYEM - ey/em/eir
  • FAER - fae/faer/faers
  • HEHI - he/him/his
  • PERS - per/per/pers
  • SHER - she/her/hers
  • THER - they/them/their
  • UNAM - Please use my name only
  • VERS - ve/ver/vis
  • XEMR - xe/xem/xyr
  • ZEHI - ze/hir/hir

Gender Identification

The following Gender Identification values are available for students and employees to select.

•  System Code - Gender Identification
  •  AGEN - Agender
  • GENQ - Genderqueer
  • MAN - Man
  • NB - Non-Binary
  • TRNG - Transgender
  • TRNM - Transgender Man
  • TRNW - Transgender Woman
  • WMN - Woman

To track our progress as we make changes to ancillary systems to display individual's pronouns or gender identification, please visit Diversity & Inclusion System Resources of the Registrar's Office.

Why This Matters:

• Respect and Inclusion: Using the correct pronouns for someone acknowledges their identity and shows respect for who they are. It helps create an environment where everyone feels seen, valued, and included.
• Affirming Identity: For many people, especially those who are transgender, non-binary, or gender non-conforming, being addressed with the correct pronouns is a crucial part of affirming their gender identity. It validates their sense of self and can significantly impact their mental and emotional well-being.
• Promoting Diversity: Normalizing the sharing and use of pronouns fosters a culture of belonging and promotes diversity. It challenges gender assumptions and encourages people to think beyond binary notions of gender, supporting a broader understanding of gender diversity.

Privacy & Confidentiality:

• Allows your preferred pronouns to be shared within CougarNet and potentially other ancillary systems (e.g. Blackboard, Starfish, Degree Works, etc.) in order for your advisor, staff, and faculty to support a respectful learning environment.
• In the coming weeks and months, ITS will continue to work on integrating preferred pronouns to be utilized in ancillary systems outside of CougarNet. 
• Your pronouns and gender identification are not part of directory information and will not be disclosed publicly or to other students. For more information on Directory Information and SIUE commitment to your data confidentiality, visit FERPA & Right to Privacy.
• Only authorized SIUE employees, such as academic advisors, faculty and campus staff, will have access to your pronouns and gender identity information.