Registrar

You are responsible for the accuracy of your registration. You must advise the individual conducting the registration if courses are being repeated to ensure your academic average, accumulated hours and academic standing will be calculated correctly. Because repeat grades affect so many forms of financial aid and scholarships, you should consult with the Office of Financial Aid before registering for a repeat course.

You may not repeat for credit a course that is a prerequisite for a course already completed successfully. In addition, you may only repeat a course three times. After the fourth course attempt, you will be restricted from registering for the class again.

Credit for repeated courses is recorded as follows:

1. Effective fall 2007, only the most recent repeat of a course is used in computing the GPA. However, grades in all attempts of a course appear on the transcript.
2. Credits earned for any course will be applied only once toward degree requirements, no matter how often a course is repeated.

Individual academic units and programs may set more stringent conditions and restrictions regarding repeated courses.

Nonpayment of tuition and fees, or failure to make the minimum payment of the installment plan by the first bill due date, may result in cancellation of your registration. If your registration is cancelled, you must stop attending classes. In addition, if you are living in campus housing, you will be notified that your eligibility is revoked and you must vacate your residence. Please remember that while the University reserves the right to cancel students for non-payment, it is the student's responsibility to formally withdraw, within University deadlines, from classes they do not intend to complete to avoid financial obligation.

The University will not cancel the summer registration of students for failure to make the minimum required installment payment by the first payment due date of the semester. However, students will not be financially cleared until the minimum required payment is received. Access to University Services, including classroom attendance, Blackboard, housing, meal plan, library, computer labs, Student Fitness Center and Student Job Finder are provided to students once they are financially cleared for the semester. For complete information on the installment payment plan and payment options visit the Bursar website. 

If you have been cancelled from your classes, you may attempt to reregister immediately following cancellation. However, a hold will be placed on your record until minimum payment of the installment plan has been made. This hold will prevent registration for future terms and limit access to services. Please refer to CougarNet to view your current account information.

A registration, including the payment of tuition and fees, may be considered invalid if you are declared ineligible to register for academic reasons. Academically suspended students will be withdrawn from classes and refunds processed if applicable. Future term registrations will also be cancelled.

Although absence from class does not constitute dropping a class or withdrawing from the University, faculty have the authority to request the removal of undergraduate students who fail to meet attendance requirements. If a faculty member chooses to drop a student from their class, the Office of the Registrar must receive a written request by the end of the 10th week of fall and spring terms and by the end of the sixth week of the summer term. The request may be in the form of an email or faxed copy of a recent class roster to the Service Center Manager.

Faculty requests to drop students for poor attendance result in the assignment of a WR grade on the student's official transcript.

Spring 2024 PDF

Class Attendance Policy - 1I9

Upon registration, students accept the responsibility for attending classes and completing coursework or officially withdrawing from classes in which they are not in attendance. It is the responsibility of students to ascertain the policies of instructors with regard to absence from class, and to make arrangements satisfactory to instructors with regard to missed coursework. Students should understand that it is particularly important to attend the first meeting of a course. Failure to attend the first session of a course may result in the student's place in class being assigned to another student.

Failure to Attend, Participate Actively or Withdraw Properly

If a student fails to attend or stops attending class(es), he/she is expected to officially withdraw from the class(es) by following the University's procedures for withdrawing from a course. Failure to actively participate in classes or comply with University withdrawal procedures will result in the following:

Never Attended: Faculty will either notify the Office of the Registrar during the first two weeks of the term to process an administrative withdrawal from the class or a grade of NS will be assigned at the end of the term. When students are withdrawn within the first two weeks of the term, no entry of the class is retained on the student's transcript.

Ceased Attendance: Faculty will assign a grade of WR or UW (See Grading System - 1J1 for details) when a student has established a record of attendance or active participation without completing the requirements of the class. Active participation may include, but is not limited to, turning in an assignment, an exam or computer assisted instruction.

Approved by Chancellor effective 6/13/12
This policy was issued on July 23, 2012, replacing the January 2, 1997 version.
Document Reference: 1I9
Origin: UC #20/4; CC 20-91/92; CC 9-95/96; CC 21-11/12

Once the culminating project has begun or all course enrollments have been completed, graduate students are required to be enrolled each term (including summer) until all degree requirements are met. A culminating project can be a thesis, project, dissertation, doctoral research project, exit exam, or similar endeavor. Students enrolled in no other credit hours are required to enroll in UNIV 500 Continuing Enrollment in all subsequent terms until graduation requirements have been completed. Students may request an exception to this policy by requesting a Continuous Enrollment Cancellation.

UNIV 500 enrollment allows students access to university resources, such as library, advisement, and email privileges, while also meeting the continuous enrollment requirement. Students can register for UNIV 500 independently or request continuous enrollment in UNIV 500 by completing the Continuous Enrollment request on the Graduate Student Request Form. After initial registration by the Continuous Enrollment request, the student will be enrolled for UNIV 500 each term until registration is prevented by graduation, non-payment, expiration of the time allowed to complete the program by university policy, or an approved Continuous Enrollment Cancellation request. Students who complete degree requirements but fail to enroll in UNIV 500 each term as required will be assessed relevant fees prior to the release of the diploma and transcript.

Graduate Student Continuous Enrollment Policy - 1L16