Payroll
Payroll is responsible for the preparation of all payroll checks for all employees, graduate assistants and student employees. The payroll process includes reporting all applicable earnings and taxable benefits, withholding the required federal and state income taxes, and deducting authorized benefits and other payroll deductions.
Payroll processes four payrolls according to the payroll calendar. Calendars are located in the table below and are highlighted in red. Payrolls are processed at least a week in advance to meet banking and University cutoff requirements.
| Payroll | Cal Yr/ Fisc Yr | Cal Yr/ Fisc Yr | Type | Pay Dates Adjusted for Holidays/Weekends | Annual frequency |
|---|---|---|---|---|---|
| Faculty Payroll | FY 24 |
FY 25 | Salary | The 16th and the end of the month | 24 payrolls a year |
| Semi-Monthly Payroll | FY 24 |
FY 25 |
Salary | The 16th and the end of the month | 24 payrolls a year |
| Bi-weekly Payroll | CY 23 | CY 24 | Hourly | Every other Friday | 26 payrolls a year |
| Student Payroll | CY 23 | CY 24 | Hourly | Every other Thursday (opposite week) | 26 payrolls a year |
Functions of the payroll office include:
- Receive salary deferral forms from academic year employees and setup deferral schedules.
- Determine payroll and contractual service voucher tax treatment for international payees with visa status.
- Prepare W-2’s and NRA 1042 forms.
- Process mandatory deductions such as garnishments and bankruptcy withholdings.
- Taxation of moving expenses, vehicle usage, and applicable tuition waivers.
Payroll also handles the following for departments:
- Process payroll labor re-distributions.
- Payroll certification training for fiscal officers and delegates.
- Banner department time entry/approval set up and training for approved user.
Payroll complies with all applicable federal, state, and local tax laws and university policies.
Payroll Certifications
Looking for the new payroll certifications page? Payroll Certifications | APEX
